Secretary- (Piling & Foundation Construction)

Position: Secretary
Location: Dubai, UAE
Industry: Piling & Foundation Construction
Experience Required: 3–5 years and above (UAE experience preferred)

Nationality: Filipino

Client: Confidential (Specialist Construction Sector)

Position Overview

We are hiring on behalf of a specialist construction company in the piling and foundation sector. The role is ideal for a well-organized and proactive Secretary who has hands-on experience in construction office environments. The candidate should be comfortable handling documentation, coordinating with technical teams, and managing day-to-day office tasks with professionalism and efficiency.

Key Responsibilities

• Handle and organize all project-related documentation, including contracts, drawings, and reports

• Maintain proper filing systems—both digital and physical—for easy document retrieval

• Prepare letters, memos, meeting minutes, and general correspondence as required

• Support project teams in tracking document submissions, approvals, and revisions

• Coordinate with consultants, clients, and internal departments for document control and communication

• Schedule meetings, manage calendars, and provide administrative support to senior staff

• Maintain logs for incoming and outgoing documents and ensure confidentiality where required

• Follow up on pending approvals and submissions to meet project deadlines

• Assist in compiling technical and financial proposals for tenders when needed

Candidate Requirements

• Minimum 3–5 years of experience in a similar role, preferably within the UAE construction sector

• Background in construction or engineering firms is highly preferred

• Strong knowledge of documentation procedures and office management

• Proficient in MS Office (Word, Excel, Outlook) and familiar with document control systems

• Excellent communication skills and a professional attitude

• Able to multitask and work under pressure with attention to detail

• Organized, dependable, and a team player

Compensation

• Competitive salary package based on experience

• Final offer will be discussed with shortlisted candidates

How to Apply

Interested candidates may send their updated CV to cv@klayhr.com with the subject line:
“Secretary – [Your Full Name]”

Please include:

• Your current location

• Notice period

• Expected salary

Note: Preference will be given to candidates currently based in the UAE with relevant experience.
Client details will be shared with shortlisted candidates only.